Visas / Entry Permits


Please note ICoPESA Conferences and the organizing committee of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by ACIE Conferences and Conference Committee Board. Should your application be denied, ICoPESA Conferences and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will ACIE Conferences and the organizing committee of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the ICoPESA application of individual being denied.

It takes time for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.
1. Determine Your Visa Needs
  • Check your eligibility: If you are a citizen of the US, Australia, or Canada, you generally do not need a visa for short stays of up to 90 days in the Schengen Area (which includes Germany).
  • Schengen Visa: If you require a visa for a stay of up to 90 days, it will be a Schengen visa.

2. Gather Required Documents
The exact documents depend on the visa type, but common requirements include:
  • Valid Passport: Must have at least six months' validity beyond your intended stay and two blank pages.
  • Application Form: Fill out the online application form on the VIDEX platform.
  • Proof of Financial Means: Bank statements or a financial guarantee to show you can support yourself.
  • Health Insurance: Proof of adequate health insurance valid in Germany.
  • Biometric Photo: A recent passport-sized photo.

3.  Apply at the German Mission
  • Schedule an Appointment: Book an appointment at the German embassy, consulate, or an authorized visa application center.
  • Submit Application: You must submit your documents and pay the visa fee at your scheduled appointment.